Architectural Review Committee Intro & Process

THE ARCHITECTURAL REVIEW COMMITTEE (ARC) is comprised of the ARC Liaison and multiple homeowner members.

It is the responsibility of this committee to review each new improvement request submitted by a homeowner and to approve or reject the request in a timely manner.  The committee reviews the design, appearance, color, materials, dimensions, pictures, and specifications of all improvements requested.  A Plot Plan must be included for all new improvements, marking the locations where they are to be installed.  The committee is guided by, and adheres to,

the Declaration of Covenants and the Plat Covenants and Restrictions. The purpose of this review is to preserve the harmonious relationship among structures, the vegetation, and the topography in the Meadowlark community...to maintain the quality and standards of our neighborhood.

When we work together, we can continue to achieve the goal to maintain the quality, beauty, and value of our neighborhood.

General Rule:  No "new" changes may be made to the exterior of a house or to a lot without the approval of ARC.  Only those items listed below as "Exceptions" are exempt from ARC approval.

Exceptions

These do not require submission of a Requst for Change formor approval from ARC

Flower Beds: 
  •  Flower beds, flowers, shrubs, and decorative edging installed within 6 feet of a home's foundation; also around mailboxes so long as the plantings do not block your address or flow into the sidewalk or street.  
•  "Replacement" of existing trees so long as they are planted in the same place.  New trees must be approved.

Exterior:  
•  "Replacement" of existing doors, windows, shutters, siding and roof so long as they are in the same place and meet the color scheme and standards of the community.  Any deviation from this requires ARC approval.  
•  "Replacement" of existing satellite dish so long as it is located at least 10 ft. from the front of the home; old one is to be removed.  If a second satellite dish is needed, you MUST have approval from ARC.

Not Allowed

Not allowed in Meadowlark; if submitted, will be denied

•  Swimming pools, sport hard courts, permanent and portable basketball goals, non-retractable awnings, satellite dishes that do not meet the requirement of being on front of home within the 10 ft. guideline. 

♦See the Declaration of Covenants and the Plat Covenants and Restrictions for a detailed explanation of improvements allowed/not allowed.
♦IMPORTANT!  Homeowners who make new improvements without seeking ARC approval must still complete the Request for Change form.  It will be reviewed by ARC and if found to be non-compliant, the homeowner may be asked to remove it.

ARC Process

How to Submit a Request for Change Improvement Request

As defined in the Covenants, when a homeowner in Meadowlark wants to make a "new" improvement to his or her home exterior or landscaping, approval must be received from the Architectural Review Committee (ARC), except for the things stated in the Exceptions column shown above.

Process for "New" Improvements

Get the Request for Change form, either by downloading it from the link below, from our Documents page, or by contacting Kirkpatrick Management; (if you have questions about the process, contact the ARC Liaison for assistance):
          -  Phone:       Office:  (317) 570-4358 or Direct:  (317) 558-5830
          -  Email:         Sunnie Miller, CSR - smiller@ekirkpatrick.com
          -  US Mail:     Kirkpatrick Management Co., Inc., 5702 Kirkpatrick Way, Indianapolis, IN  46220-0630                   
If you downloaded the form from our "Documents" page, it is set up for you as a "forms fill-in"...just TAB  through the fields and complete the necessary information.  Save and print it.  Homeowner must include this information:  *Detailed description, color, material, dimensions, a copy of homeowner's Plot Plan showing where the change is        going, pictures of the requested item, contractor specifications…anything that applies to the request.   
Send the completed form and all supporting materials to KMC by Email (scan and send) or US Mail.
KMC verifies the owner and address and checks all information on the submission.  If there is missing information  
the request will be Denied and the homeowner is contacted to resubmit the request with ALL the necessary  information and materials.
Once all required information is received, KMC forwards the request to the ARC Liaison.
The ARC Liaison then sends it to the members of the Committee.
ARC members review each request as it is received, and the committee: 
        (1) gives full approval 
        (2) gives qualified approval (requires changes to be in compliance with the Covenants), OR
        (3) denies the request.
Liaison returns the request to KMC, stating the committee's action.
If approved, KMC informs the homeowner of the decision by letter.  Once homeowner receives the approval, work on 
the improvement may be started.  Owner has one year to complete the improvement. After that, it must be 
resubmitted.
If rejected, KMC informs the homeowner of the rejection by letter, and the reasons.
Homeowner has the right to appeal or to change the requested improvement plans to eliminate the non-compliance reasons, and resubmit the changed request to KMC.                                                                                                                

            ♦   If appealed as originally submitted, the Board will review it and their decision is final; KMC will advise homeowner of the outcome.   
            ♦   If the request is re-submitted with the necessary changes, it goes through the review process again.

ARC Request for Change Form

Click the file name and download it to your local drive:  ARC Request for Change Form

IMPORTANT!

If a homeowner makes an improvement without seeking approval from ARC, the Board has the right to (1) request the homeowner submit the Request for Change form "after the fact" and (2) if homeowner does not, or the improvement does not comply with the Covenants, the Board has the right to ask the homeowner to remove the improvement.  It is very important that homeowners follow the procedures to avoid any misunderstandings.

The Architectural Review Committee pledges to act promptly to ensure your request is reviewed and acted upon as quickly as possible.  To help us do that, make sure all required materials are attached to your Request for Change form when it is submitted.